About the template

This is a full letter of appointment for hiring an employee in Nigeria. It is based on the kind of appointment letter used by established Nigerian companies and keeps the same clear structure, from the opening confirmation of employment right through to the employee declaration at the end. You fill in the details that are specific to your company, the role and the person, and the template turns them into a complete, professional employment letter that sets out the terms of the job in one place.

What this employment letter includes

The letter covers everything a Nigerian employer usually sets out when appointing a member of staff. It confirms the position and start date, the probation period and how it works, the reporting lines and duties, the place and hours of work, and the remuneration, which comes with a full salary breakup table showing basic pay, housing, transport, meal, medical and other allowances, the total gross, PAYE and pension deductions, and the net payable each month and year. It also covers benefits under the Pension Reform Act and related laws, tax, medical fitness, leave, compliance, confidentiality, non-compete and non-solicitation, data protection, background checks, conflict of interest, termination and retirement, entire agreement, and governing law, followed by the signature and declaration sections.

Who this employment letter template is for

It is made for Nigerian employers, HR teams, startups and small businesses that need a thorough, ready-to-use appointment letter rather than a short offer note. It suits permanent, full-time roles across departments and seniority levels, and because every figure and detail is something you enter yourself, the same letter works for any salary and any position within your company.

How to quickly create the employment letter

Open the template and click Generate, then answer the guided questions. Enter your company name, the employee's name and address, the position and start date, the probation and notice terms, the location and hours, and the salary breakup figures. The template merges everything into the finished letter, including the salary table. Review it, download it as a PDF or Word file, and send it to the employee to sign and return.

What is included

You get a complete Nigerian letter of appointment with all the standard clauses, a salary breakup table with monthly and annual columns, a benefits and pension section aligned with Nigerian law, an HR signature block and an employee declaration for acceptance. It is easy to customize with guided questions, downloads as PDF or Word, and is ready to issue once you fill it in.

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Employment Letter Template (Nigeria)