Employment Letter Template (Nigeria)
Detailed employment letter template you can use to appoint a new employee in Nigeria. Includes salary breakup, probation, benefits and termination terms.
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About the template
This is a full letter of appointment for hiring an employee in Nigeria. It is based on the kind of appointment letter used by established Nigerian companies and keeps the same clear structure, from the opening confirmation of employment right through to the employee declaration at the end. You fill in the details that are specific to your company, the role and the person, and the template turns them into a complete, professional employment letter that sets out the terms of the job in one place.
What this employment letter includes
The letter covers everything a Nigerian employer usually sets out when appointing a member of staff. It confirms the position and start date, the probation period and how it works, the reporting lines and duties, the place and hours of work, and the remuneration, which comes with a full salary breakup table showing basic pay, housing, transport, meal, medical and other allowances, the total gross, PAYE and pension deductions, and the net payable each month and year. It also covers benefits under the Pension Reform Act and related laws, tax, medical fitness, leave, compliance, confidentiality, non-compete and non-solicitation, data protection, background checks, conflict of interest, termination and retirement, entire agreement, and governing law, followed by the signature and declaration sections.
Who this employment letter template is for
It is made for Nigerian employers, HR teams, startups and small businesses that need a thorough, ready-to-use appointment letter rather than a short offer note. It suits permanent, full-time roles across departments and seniority levels, and because every figure and detail is something you enter yourself, the same letter works for any salary and any position within your company.
How to quickly create the employment letter
Open the template and click Generate, then answer the guided questions. Enter your company name, the employee's name and address, the position and start date, the probation and notice terms, the location and hours, and the salary breakup figures. The template merges everything into the finished letter, including the salary table. Review it, download it as a PDF or Word file, and send it to the employee to sign and return.
What is included
You get a complete Nigerian letter of appointment with all the standard clauses, a salary breakup table with monthly and annual columns, a benefits and pension section aligned with Nigerian law, an HR signature block and an employee declaration for acceptance. It is easy to customize with guided questions, downloads as PDF or Word, and is ready to issue once you fill it in.
- Professional formatting and layout
- Easy customization with guided questions
- Multiple export formats: pdf, docx
- Legally reviewed and compliant
- Instant download after generation
What is a letter of appointment, and is it legally binding?
A letter of appointment (or employment letter) is the document a Nigerian employer gives a new hire to confirm the job and set out the terms of employment. Once the employee signs the declaration accepting the terms, it forms the contract of employment between the two parties. It is standard practice to issue one before a new employee resumes, and keeping a signed copy protects both sides.
Does it include a salary breakup?
Yes. The template keeps the full salary breakup table, with monthly and annual columns for basic pay, housing, transport, meal, medical and other allowances, the total gross salary, PAYE and pension deductions, the total deductions, and the net payable. You enter the figures that apply to the role, and they appear in a clear table inside the letter.
Can I use it for any role and salary level?
Yes. Every specific detail, from the position and start date to each figure in the salary table, is something you fill in, so the same letter works for any role and any salary. You can use it across departments and seniority levels within your company.
Is it tailored to Nigerian employment practice?
Yes. It reflects common Nigerian employment terms and references the Pension Reform Act, the Industrial Training Fund Act and the Employee Compensation Act, with PAYE and pension deductions and a governing law clause pointing to the Federal Republic of Nigeria. For specific or senior roles you may still want an employment lawyer to review it.
What terms does the letter cover?
It covers the appointment and start date, probation, functions and reporting, location and hours, remuneration with the salary breakup, benefits, tax, pension, medical fitness, leave, compliance, confidentiality, non-compete and non-solicitation, data protection, background checks, conflict of interest, termination and retirement, entire agreement, and governing law, followed by the HR signature and an employee declaration.
Does the employee need to sign it?
Yes. The template ends with a declaration section where the employee confirms they have read and agree to the terms, with space for a signature and date. The employee signs and returns the letter, and it is good practice to have them initial each page, so both parties have a clear record of the agreed terms.
Premium plan required to use this template