Payslip or salary slip is a document that employers give to employees each time they receive their earnings. The payslip mainly informs the employee of the gross pay, deductions done and the remaining net pay. The payslip also provides evidence of earnings and proof of employment.

Most payslip templates look like a spreadsheet someone printed. This one is laid out as a document: your company identity runs down a coloured rail on the left, and the number the employee actually opened it for; net pay sits at the top of the page in full size, spelled out in words beneath it.

Everything else is still there and still itemised. It is the same information, ordered by what the reader is looking for.

How it differs from the standard payslip

Both templates carry identical information and ask the same questions, so you can switch between them without re-entering anything. The difference is arrangement:

- The standard payslip is a formal, symmetric document; a summary box, then earnings and deductions side by side. It looks like a payroll record, which is what you want for a bank, an embassy or an auditor.

- This one leads with net pay and puts your branding down the side. It looks like something your company issued, which is what you want for the employee.

Pick whichever suits the reader. The figures are the same either way.

What it includes

- Your logo, company name and address in the identity rail

- The employee's name and ID, pay period, pay date, paid days and loss-of-pay days

- Optional extra rows for whatever else you record; designation, department, bank account, tax ID, pension PIN

- Net pay in full size, with the amount written out in words underneath

- An itemised earnings list closing with gross earnings

- An itemised deductions list closing with total deductions

- An authorising signature, the issue date and a footer note

The totals look after themselves

Gross earnings, total deductions and net payable are worked out from the rows as you type, and recalculated on the server when the document is generated. You cannot end up with a payslip whose total contradicts the lines above it ; which is the most common error in a hand-made one.
The amount in words fills itself in from net pay too, and keeps in step as the figure changes, right up until you type your own wording. After that it is yours and stays put.

Colours and typeface

This template is themeable: pick a preset, set your brand accent, and the rail, the rules and the headings all follow. The layout is built so that works; nothing depends on a particular colour being dark or light, so a brand accent cannot make the page unreadable.

One caveat worth knowing: a logo with dark artwork on a transparent background will disappear against a dark preset. If you use a dark theme, use a logo with a light or solid background.

How to create your payslip

1. Open the template and click Generate.

2. Answer the guided questions; company and employee details, pay period and pay date.

3. Add your earnings and deductions rows, one line per component.

4. Check the wording of the amount in words, which has filled itself in.

5. Generate and download the PDF, then send it and keep a copy on file.

Running the same payroll next month? Reopen the document, change the period, date and the figures that moved, and generate again.

Who is this for

Startups and small teams who care what their documents look like; agencies and consultancies issuing slips to contract staff; HR and operations people who would rather not send something that looks like a spreadsheet export.

Note: This template is provided for convenience and general information only and is not legal, tax or payroll advice. What a payslip must show, which deductions are mandatory and how long you must keep records depend on where you and your employee are based. Check your local employment and tax rules, or ask whoever prepares your payroll. A payslip must reflect pay that was genuinely earned and genuinely paid.

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