This is a clear, simple employment offer letter for hiring an employee in Nigeria. It is based on a real Nigerian offer letter and keeps the same simple structure, from the opening offer of employment through to the acceptance section the new hire signs. You fill in the details for your company, the role and the person, and the template turns them into a professional letter that sets out the main terms of the job without being long or hard to read.

What this employment letter includes

The letter confirms the offer and start date, then sets out the position and duties, the reporting line, the compensation with both annual and monthly gross salary, and the statutory deductions for pension, National Housing Fund and PAYE tax. It also covers the probation period and notice during probation, the work schedule and annual leave in line with the Nigerian Labour Act, the confirmation and post-probation notice terms, and a short confidentiality clause. It closes with an acceptance deadline, a signature block for your HR representative, and an acceptance section for the employee to sign and date.

Who this employment letter template is for

It is made for Nigerian employers, HR teams, startups and small businesses that want a straightforward offer letter they can send quickly to a successful candidate. It suits everyday roles across departments, and because every figure and detail is something you enter yourself, the same letter works for any position and salary. It is a good fit when you want a concise offer rather than a long, formal contract.

How to quickly create the employment letter

Open the template and click Generate, then answer the guided questions. Enter your company name and address, the candidate's name and address, the position and start date, the reporting line and duties, the salary and probation terms, the work schedule and leave, and the acceptance deadline. The template merges everything into the finished letter. Review it, download it as a PDF or Word file, and send it to the candidate to sign and return.

What is included

You get a professional Nigerian offer letter with a header, subject line, six clear sections covering position, pay, probation, hours and leave, termination and confidentiality, an acceptance deadline, an HR signature block and an employee acceptance section. It is easy to customize with guided questions, download as PDF or Word, and is ready to send once you fill it in.

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Employment Letter Sample (Nigeria)