Employment Letter Sample (Nigeria)
An employment letter sample you can use to offer a new hire the job in Nigeria. It covers role, salary, probation, leave, notice etc. Edit and download
Preview
This is a clear, simple employment offer letter for hiring an employee in Nigeria. It is based on a real Nigerian offer letter and keeps the same simple structure, from the opening offer of employment through to the acceptance section the new hire signs. You fill in the details for your company, the role and the person, and the template turns them into a professional letter that sets out the main terms of the job without being long or hard to read.
What this employment letter includes
The letter confirms the offer and start date, then sets out the position and duties, the reporting line, the compensation with both annual and monthly gross salary, and the statutory deductions for pension, National Housing Fund and PAYE tax. It also covers the probation period and notice during probation, the work schedule and annual leave in line with the Nigerian Labour Act, the confirmation and post-probation notice terms, and a short confidentiality clause. It closes with an acceptance deadline, a signature block for your HR representative, and an acceptance section for the employee to sign and date.
Who this employment letter template is for
It is made for Nigerian employers, HR teams, startups and small businesses that want a straightforward offer letter they can send quickly to a successful candidate. It suits everyday roles across departments, and because every figure and detail is something you enter yourself, the same letter works for any position and salary. It is a good fit when you want a concise offer rather than a long, formal contract.
How to quickly create the employment letter
Open the template and click Generate, then answer the guided questions. Enter your company name and address, the candidate's name and address, the position and start date, the reporting line and duties, the salary and probation terms, the work schedule and leave, and the acceptance deadline. The template merges everything into the finished letter. Review it, download it as a PDF or Word file, and send it to the candidate to sign and return.
What is included
You get a professional Nigerian offer letter with a header, subject line, six clear sections covering position, pay, probation, hours and leave, termination and confidentiality, an acceptance deadline, an HR signature block and an employee acceptance section. It is easy to customize with guided questions, download as PDF or Word, and is ready to send once you fill it in.
- Professional formatting and layout
- Easy customization with guided questions
- Multiple export formats: pdf, docx
- Legally reviewed and compliant
- Instant download after generation
What is an employment offer letter, and is it binding?
An employment offer letter is the letter a Nigerian employer sends a chosen candidate to confirm the job and the main terms, such as the role, salary, probation and notice. Once the candidate signs the acceptance section, it forms the basis of the employment relationship. It is standard practice to issue one before a new hire resumes, and keeping a signed copy protects both sides.
Can I use it for any role and salary?
Yes. Every specific detail, from the position and start date to the salary figures and probation terms, is something you fill in, so the same letter works for any role and salary level. You can use it across departments and for everyday hires in your company.
Is it tailored to Nigerian employment practice?
Yes. It reflects common Nigerian offer-letter terms, including statutory deductions for pension, the National Housing Fund and PAYE tax, and annual leave in line with the Nigerian Labour Act. For senior or unusual roles you may still want an employment lawyer to review the terms.
What is the difference between this and a full employment contract?
This is a concise offer letter that sets out the key terms on one page, which is quick to prepare and easy for a candidate to read and accept. A full employment contract is longer and covers more detail, such as extended confidentiality, non-compete, benefits and data protection. Many employers send an offer letter first and follow it with a fuller contract or the staff handbook.
How are salary and deductions shown?
The letter states the annual gross salary and the monthly gross figure, and confirms that pension, National Housing Fund and PAYE tax are deducted and remitted in line with Nigerian law. You enter the salary figures that apply to the role, and the standard statutory deductions are already worded for you.
Does the candidate need to sign it?
Yes. The letter ends with an acceptance section where the candidate confirms they accept the offer, with space for a signature and date, and an acceptance deadline after which the offer lapses. The candidate signs and returns the letter, giving both sides a clear record of the agreed terms.
Premium plan required to use this template