Standard Business Invoice Template (Classic Blue Invoice)
The standard business invoice with a blue masthead. Bill To and Ship To, a bordered items table, sales tax and a boxed total. Fill it in and download as PDF.
Preview
The is a standard business invoice template with a workhorse layout and masthead band in blue.
What this invoice includes
A blue masthead band with your business name and the INVOICE title, and your address below
Bill To and an optional Ship To block for deliveries going elsewhere
A reference panel with Invoice number, invoice date, P.O. number and due date
A bordered items table: QTY, Description, Unit Price and Amount
A line amount that works itself out from quantity and unit price
Subtotal, sales tax and a boxed TOTAL
A signature slot
Terms and conditions and your bank details at the foot
How to create your invoice
Open the template and click Generate.
Enter your business name and address for the masthead band.
Fill in Bill To. Add a Ship To block only if the delivery address differs.
Enter the invoice number, date, P.O. number and due date.
Add one row per item, with the quantity and unit price.
Set the sales tax rate. Subtotal, tax and total are worked out from your rows.
Add your terms and bank details, then download the PDF.
Who this invoice is for
Suppliers, distributors, contractors and service firms selling to other businesses. It is a good house format for a company that wants one recognisable invoice across a whole sales team, and the blue band takes a brand colour cleanly if you theme it.
Note: This template is provided for convenience and general information only and is not legal, tax or accounting advice. What an invoice must show, which sales tax applies and how long you must keep records depend on where you and your customer are based. Check your local rules, or ask your accountant, before relying on it.
- Professional formatting and layout
- Easy customization with guided questions
- Multiple export formats: pdf
- Legally reviewed and compliant
- Instant download after generation
Can I change the blue to my own brand colour?
Yes. The band takes your brand accent when the template is themed, so it can be your company blue, green or burgundy. The band is painted with the softened accent, which is mixed towards black on a light preset, so the white type on it stays readable even if you pick a pale colour.
What is the difference between Bill To and Ship To?
Bill To is who pays, usually the head office or accounts department. Ship To is where the goods physically go, which for a chain or a construction firm is often a different address. If they are the same, leave Ship To empty and the column disappears rather than repeating itself.
Do I have to fill in the P.O. number?
Not technically, but if your customer runs a purchase order system their accounts team will hold the invoice until you supply one. Ask for the number before you start the work rather than after you have invoiced. If the customer does not use purchase orders, put your own job or quote reference there so the invoice still ties back to something.
How do I enter the sales tax rate?
As a plain percentage: type 5 for 5%, or 7.5 for 7.5%. Do not enter 0.05. The tax amount is the subtotal multiplied by that rate and the total adds the two together, all worked out on the server when the document is generated so the figures cannot drift apart.
Can I add a logo instead of my business name in the band?
Not in this layout. The band is a solid colour with type set in it, and an image dropped into that space rarely sits well.
How many items fit on one page?
Around fifteen, since the bordered rows are compact. Longer invoices flow onto a second page. The totals sit outside the bordered table so they stay with the last of the items, and the terms block keeps itself together at the foot rather than splitting across the break.
Does the signature make the invoice legally binding?
No. An invoice is payable on its terms whether or not it is signed, and no jurisdiction requires a signature to make one valid. It is there because some customers, particularly in trades and site work, expect a signed document as proof the job was completed. Left blank the space simply stays empty.
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