Purchase Order Invoice Template
A purchase order invoice with a green table header and a headline total. Logo, Bill To and Ship To, purchase order reference and sales tax. Download as PDF
Preview
This purchase order invoice tempate is a bright, open invoice with a green table header and a headline total. It features a Logo, Bill To and Ship To, purchase order reference and sales tax.
What this invoice includes
An outlined reference panel with Invoice number, invoice date, P.O. number and due date
Your logo at the top right
Bill To, an optional Ship To, and your own name and address on the right
A green table header over QTY, Description, Unit Price and Amount
A line amount that works itself out from quantity and unit price
Subtotal and sales tax, then a full-width INVOICE TOTAL headline
A signature slot
Terms and conditions and your bank details at the foot
How to create your invoice
Open the template and click Generate.
Enter the reference numbers: invoice number, date, P.O. number and due date.
Fill in Bill To, add a Ship To block if the delivery address differs, and check your own details on the right.
Add one row per item, with the quantity and unit price.
Set the sales tax rate. The subtotal, tax and headline total are worked out for you.
Add your terms and bank details, then download the PDF.
Who this invoice is for
Businesses that email invoices rather than post them, where a headline total gets read on a phone in a way a boxed figure does not. It suits suppliers, service firms and anyone who wants a recognisable invoice with a splash of brand colour without redesigning the whole page.
Note: This template is provided for convenience and general information only and is not legal, tax or accounting advice. What an invoice must show, which sales tax applies and how long you must keep records depend on where you and your customer are based. Check your local rules, or ask your accountant, before relying on it.
- Professional formatting and layout
- Easy customization with guided questions
- Multiple export formats: pdf, docx
- Legally reviewed and compliant
- Instant download after generation
Why is the total set so large?
Because most invoices are now read on a phone, where a small boxed figure at the end of a table is easy to skim past. A full-width headline answers the only question the reader has on first opening the file. The itemised detail is still there directly above it for anyone who wants to check the arithmetic.
Can I change the green to my own brand colour?
Yes. The section labels, the reference panel outline, the table header band and the total headline all take your brand accent. The header band reverses white type out of the softened accent, which is mixed towards black on a light preset, so a pale brand colour still works. Use the light presets for that reason.
What is the difference between Bill To and Ship To?
Bill To is who pays, usually the head office or accounts department. Ship To is where the goods physically go, which for a chain or a construction firm is often a different address. If they are the same, leave Ship To empty and the column disappears rather than repeating itself.
Do I have to fill in the P.O. number?
Not technically, but if your customer runs a purchase order system their accounts team will hold the invoice until you supply one. Ask for the number before you start the work rather than after you have invoiced. If the customer does not use purchase orders, put your own job or quote reference there so the invoice still ties back to something.
How do I enter the sales tax rate?
As a plain percentage: type 5 for 5%, or 7.5 for 7.5%. Do not enter 0.05. The tax amount is the subtotal multiplied by that rate and the total adds the two together, all worked out on the server when the document is generated so the figures cannot drift apart.
Where does my logo go?
Top right, opposite the reference panel. It comes from your company profile automatically and you can upload a different one for a single invoice. The slot is roughly square, so a circular or stacked mark fits better than a long wordmark. Without a logo the corner stays empty and the panel still reads correctly on its own.
How many items fit on one page?
Around eighteen. The rows have no cell borders and only a hairline rule between them, so they pack tighter than the bordered layouts in this family. Longer invoices flow onto a second page, with the total headline and the terms kept together at the end.
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