Blank Invoice Template (White and Beige)
A printable invoice with ruled fill-in lines and a dated items grid. Type it up or print it blank and write on it. Either way it looks finished. Download as PDF
Preview
About the template
Two ruled lines under Date and No. Invoice, another under Bill to, and a boxed grid below. It is laid out as a form, useful if the invoice is going to be completed in front of the customer, at the end of a job or across a counter.
What separates it from a plain form is the date column in the grid. Each line carries the date the work was done or the item was supplied, which turns the invoice into a short record of the job rather than a list of prices.
What this blank invoice includes
A heavy INVOICE title with your business name and logo opposite
Ruled fill-in lines for the date and the invoice number
A Bill to line with an address beneath it, and a Payment Method block opposite
A boxed grid with Date, Item Description, Price, Qty and Total columns and eight rows
A large THANK YOU! and a shaded Total box
Contact details at the foot, with a signature and two ruled lines opposite
How to create your invoice
Open the template and click Generate.
Enter your business name and check your logo.
Fill in the date and invoice number, or leave them blank to write in by hand.
Enter the client's name and address and your bank details.
Add the lines you already know, each with the date the work was done. Unused rows stay ruled and blank.
Add the total, sign, and download the PDF.
Printing a pad? Fill in only your business name, logo, bank details and contact block, leave everything else empty, and print a stack.
Who this blank invoice is for?
Trades and site work, repair shops, gardeners, cleaners, tutors, mobile therapists and anyone whose invoice gets written at the job rather than at a desk. It also works as a typed invoice if you like the form layout and the date column.
Note: This template is provided for convenience and general information only and is not legal, tax or accounting advice. What an invoice must show, which tax applies and how long you must keep records depend on where you and your customer are based. A handwritten invoice is still a business record, so keep a copy of every one you issue.
- Professional formatting and layout
- Easy customization with guided questions
- Multiple export formats: pdf, html
- Legally reviewed and compliant
- Instant download after generation
Can I print this and write on it?
Yes, that is what the ruled lines are for. Fill in your business name, logo, bank details and contact block, leave everything else blank, and print a stack. The date, invoice number and Bill to lines are all rules you can write on, and the grid prints as eight empty rows with its column dividers in place.
Why does the grid have a date column?
Because a lot of work is billed across several visits, and 'which day was that?' is the most common query on a trades invoice. A date against each line turns the invoice into a short record of the job. If you did everything in one day, leave the column blank or put the same date on every row.
What happens if I only fill three rows?
The grid keeps its full eight-row height. The rules are drawn independently of the content, so your typed lines sit at the top and the rest stay ruled and blank, ready to be added to by hand on site. Add more than eight and the grid simply grows.
Is there a tax line?
No, matching the original design: the grid closes with a single total box. If you need to show tax, add it as its own row in the grid, labelled with the rate, so the total still adds up. For invoices where tax always applies, a template with a built-in subtotal, tax and total block will be less work.
What are the three lines at the bottom right?
A signing block. Your signature prints above them, then the signatory's name and title print on the first two rules, and the third is left empty for a customer's signature or a date. On a printed blank all three stay empty, which is what you want when the customer signs to confirm the work.
Does the total calculate itself?
Yes, when you fill in the lines: each row total is price multiplied by quantity, and the total box adds those up. If you are printing the sheet blank to complete by hand, leave the items out and the box prints with the currency symbol only, ready to be written in.
Can I change the beige?
Yes. The two shaded areas, the table header and the total box, both use the theme's surface colour, so a preset changes them together. The type and the rules follow the text colour. Nothing is reversed out of an accent, so any preset stays readable.
Should I keep a copy of a handwritten invoice?
Yes. Photograph or scan each one the same day you write it. Every invoice you generate here is saved in your documents automatically, but a sheet completed by hand on site exists only on that paper until you capture it, and reconstructing a year of them from memory is a bad afternoon.