This invoice gets its structure from four blocks rather than from lines drawn around the data: a black masthead filling the top left, a small black tab on the right edge level with the invoice number, a black THANK YOU panel in the bottom right, and a hairline rule down the right edge that closes along the foot of the page.

Everything between them is plain. The customer and terms strips carry no rules at all, and the items table is ruled in exactly three places: a heavier line above the column headings, a lighter one beneath them, and a lighter one closing the table under the last row. Nothing separates one item from the next. The effect is a page that looks composed rather than decorated, and it prints cleanly on any printer because nothing about it is subtle.

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Answer the questions and download a real .xlsx with the formulas still in it or a .pdf.

What is on the invoice

- A black masthead in the top left, with your company name and who cheques should be payable to

- The invoice number and date on the right, the number set large

- A customer strip: name, customer ID, address and phone

- A terms strip: salesperson, job, payment terms and due date

- An items table: quantity, description, unit price and line total, with room for twelve rows

- A totals block: subtotal, sales tax rate and total

- A footer with your contact details and a THANK YOU block

How to create your Business Invoice

Open the template and click Generate.
Enter your company name and who payment should be made out to.
Add the invoice title and date.
Fill in the customer strip and the terms strip.
Add one row per item, with quantity and unit price.
Set your sales tax rate, or leave it at zero.
Add your contact details for the footer, then generate and download.

Limitations

The items table holds twelve rows. The totals sit below it, so a thirteenth line would land on top of them. For a longer order, group related items onto one line, or send a delivery note with the full detail and invoice against it. You can also download the excel and edit.

Who is this for

Small businesses selling goods or services to other businesses. Suppliers, trades, studios, clinics and agencies who want an invoice that looks professional.

Note: This template is provided for convenience and general information only and is not legal, tax or accounting advice. What an invoice must show, which tax you must charge and how long you must keep records depend on where you and your customer are based. Check your local rules or ask your accountant. An invoice must reflect goods or services genuinely supplied.

#small business invoice templates

Simple Business Invoice Template