About the template

This is a simple, one-page job reference letter that anyone can use to recommend a former employee, team member or colleague. It is based on standard reference letters and keeps a clear, professional structure, from how you know the person through to your recommendation and contact details. You fill in your details, the person's details and a few lines about their skills, and the template turns them into a tidy letter you can print on your own letterhead. It stays short and easy to read.

What this reference letter includes

The letter starts with your name, title and company, the date, and a greeting that works whether or not you know who will read it. It opens by confirming who you are recommending, how long you have known them and in what capacity, and the role they held. It then highlights their key skills and qualities, gives space for a specific achievement, notes that they were reliable and professional and met or exceeded expectations, and closes with a clear recommendation and your contact details, followed by your signature.

Who this reference letter template is for

It is made for managers, supervisors, business owners, professional colleagues and anyone asked to give a work reference for someone. Because it is jurisdiction neutral and every detail is a field you fill in, the same letter works for any person and any role, whether you are recommending a former employee for a new job, a colleague for a promotion, or a team member moving on.

How to quickly create the reference letter

Open the template and click Generate, then answer the guided questions. Enter your name, title, company and contact email, the date, who the letter is addressed to, the name of the person you are recommending, how long and in what capacity you have known them, their role, a few lines on their skills and an achievement. The template merges everything into the finished letter. Review it, download it as a PDF or Word file, and print it on your letterhead to sign.

What is included

You get a professional one-page reference letter with your details and the date, a greeting, an opening that sets out how you know the person, a section on their skills and an achievement, a line confirming their performance, a clear recommendation with your contact details, and a signature block. It is easy to customize with guided questions, downloads as PDF or Word, and is ready to print on your letterhead once you fill it in.

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Job Reference Letter Template