This is the invoice most businesses picture when they think of one. A black banner across the top with your name on the left and the word INVOICE on the right, your address beneath it, then three columns: who is being billed, where the goods are going, and the reference numbers. The items sit in a fully bordered table, and the total is boxed so it cannot be missed.

Nothing here is decorative. It is a workhorse layout that any accounts department will recognise instantly, which is exactly why it gets paid without questions.

What this classic invoice includes

A black masthead band with your business name and the INVOICE title, and your address below
Bill To and an optional Ship To block for deliveries going elsewhere
A reference panel with Invoice number, invoice date, P.O. number and due date
A bordered items table: QTY, Description, Unit Price and Amount
A line amount that works itself out from quantity and unit price
Subtotal, sales tax and a boxed TOTAL
A signature slot
Terms and conditions and your bank details at the foot

How to create your classic invoice

Open the template and click Generate.
Enter your business name and address for the masthead.
Fill in Bill To. Add a Ship To block only if the delivery address differs; leave it out and the column disappears cleanly.
Enter the invoice number, date, P.O. number and due date.
Add one row per item, with the quantity and unit price. The amount fills itself in.
Set the sales tax rate. Subtotal, tax and total are worked out from your rows.
Add your terms and bank details, sign if you want to, then download the PDF.

Who this classic invoice is for

Suppliers, wholesalers, workshops and trades: anyone shipping goods or billing against a purchase order. It suits businesses selling to other businesses, where an accounts payable team needs a P.O. number to match the invoice against and a delivery address to confirm receipt.

Note: This template is provided for convenience and general information only and is not legal, tax or accounting advice. What an invoice must show, which sales tax applies and how long you must keep records depend on where you and your customer are based. Check your local rules, or ask your accountant, before relying on it.

#invoice with terms and conditions templates

Classic Blank Invoice