Job Offer Letter Template (Nigeria)
Professional job offer letter template you can easily edit for employment. Set the role, salary, hours and other terms and download as PDF or Word.
Preview
This is a professional Nigeria written job offer letter template you can customise and download in minutes.
A job offer letter (or offer of employment) is the letter an employer sends to a successful candidate to confirm the job in writing and set out the main terms. This template is based on a real Nigerian offer-of-employment letter and keeps its clear, professional structure while letting you fill in your own details. It covers the role and effective date, the place of work, the gross annual remuneration, working hours, non-compete and confidentiality, leave entitlement (with Nigerian public holidays), notice, and the standard terms Nigerian employers include deductions in line with Nigerian pension and tax rules.
To edit simply answer a few simple questions; your company and the candidate's details, the position and start date, the salary, hours and leave to generate a customised offer letter that you can download as PDF or Word.
What this offer letter includes
- An editable letterhead block (company name, address and website) that you can keep or replace with your own letterhead
- The date, the candidate's name and address, and a professional salutation
- An "Offer of Employment" opening confirming the position, that it is full-time, and the effective date, with a short role description
- Twelve numbered terms and conditions: place of work; gross annual remuneration; working hours; non-compete; confidentiality; leave entitlement plus Nigerian public holidays; notice period; termination for gross misconduct; return of company property; reference to the Employee Handbook; pension and tax deductions per Nigerian regulations; and approved travel expenses
- A warm welcome, a signature block for the company signatory, and an acceptance block for the candidate to sign
How to create your offer letter
1. Open the template and click Generate.
2. Answer the guided questions - your company and the candidate, the position and start date, the salary, hours and leave.
3. Generate the document - your details are merged into the letter automatically.
4. Review and download as PDF or Word, then print on your letterhead (if you prefer), sign, and send it to the candidate to accept.
Who is this offer letter for?
Nigerian employers, HR teams, startups and small businesses that need a clean, professional way to make a job offer in writing. Because every specific detail is a field you fill in, the same format works for any role and salary level, and it reflects common Nigerian employment practice.
Disclaimer: This template is provided for convenience and general information only and is not legal advice. Nigerian employment is governed by the Labour Act and other laws, and terms such as notice periods, deductions, pension (under the Pension Reform Act) and tax (PAYE) obligations must comply with current law. For senior roles, unusual terms, or where a full employment contract is needed, have the final documents reviewed by a qualified Nigerian employment lawyer or HR professional.
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What's included
- Professional formatting and layout (logo removed for your own letterhead)
- Easy customization with guided questions
- Multiple export formats: pdf, docx
- Standard Nigerian offer-of-employment terms
- Instant download after generation
- Professional formatting and layout
- Easy customization with guided questions
- Multiple export formats: pdf, docx
- Legally reviewed and compliant
- Instant download after generation
What is a job offer letter, and is it legally binding?
A job offer letter (or offer of employment) is a letter an employer sends to a chosen candidate to confirm the job in writing and set out the main terms — the role, salary, hours, leave and notice. Once the candidate accepts, it forms the basis of the employment relationship and is generally binding, though a fuller employment contract or the Employee Handbook may add further detail. It is standard practice for Nigerian employers to issue one before a new hire resumes.
Can I use this template for any role and salary?
Yes. Every specific detail — the position, start date, place of work, remuneration, hours, leave and notice — is a field you fill in, so the same professional format works for any role and salary level. You describe the responsibilities in your own words, making it suitable across departments and seniority levels.
Do I have to use the built-in letterhead?
No. The original company logo has been removed so you can print the letter on your own company letterhead. The template includes an editable text header (company name, address and website) that you can keep, edit, or delete entirely if you are using pre-printed letterhead — the choice is yours.
What terms does the letter cover?
It follows a standard Nigerian offer-of-employment structure: place of work, gross annual remuneration, working hours, a non-compete and confidentiality undertaking, leave entitlement (plus Nigerian public holidays), notice period, termination for gross misconduct, return of company property, a reference to the Employee Handbook, statutory pension and tax deductions, and approved travel expenses — followed by a welcome and signature block.
How are pension and tax handled?
The letter states that deductions will be made from salary in line with the pension and tax regulations currently operating in Nigeria — that is, PAYE tax and pension contributions under the Pension Reform Act. It keeps the wording general so it stays accurate as rates and thresholds change; your payroll or HR team applies the current figures.
Does the candidate need to sign it?
It is good practice. The template includes an acceptance block at the end for the candidate to sign, print their name and date, confirming they accept the offer on the stated terms. Keeping a signed copy protects both sides and records the agreed terms before the employee resumes.
Premium plan required to use this template