A letter of indemnity you can fill in and download in minutes. A Letter of Indemnity is a short legal letter you give to a company saying: "Please make this change to my account, and if it causes you any trouble later, I will cover the cost, not you."

You will usually be asked for one when you want a company to change something important on your account and they cannot verify the change from their records alone. Common examples are correcting or changing the name on the account, updating the registered email address or phone number, changing the billing or contact address, or moving a domain name to a different holder.

The company is being asked to act on your instruction. If someone later disputes that change, the company wants to know it will not be left carrying the loss. This letter is how you give them that comfort, so they can go ahead and make the change.

This free letter of indemnity template turns that into a few simple questions. Tell us who the company is, what you bought from them, what you want changed, and why. Your finished letter is generated instantly, ready to download as PDF or Word, sign, and send.

When do you need a letter of indemnity?

Your name on the account is wrong, shortened, or misspelled, and you want it corrected.
You changed your name after marriage, divorce, or a deed poll, and your records no longer match your ID.
You lost access to the email address registered on the account and need it swapped.
You are moving a domain name, hosting plan, or subscription into a different name.
Your company was renamed or restructured and the account has to follow.
Any other request where the provider says: "send us a letter of indemnity and we will process it."

What this letter of indemnity includes

A proper letter format: date, the company's address block, and a salutation, so it can be sent as it is.
A clear statement of who is giving the indemnity and who receives it.
Background facts: what service or product you bought, the account reference, exactly what is changing (from what, to what), and why.
A full indemnity promise, covering direct and indirect losses, costs, expenses, and legal fees.
Warranties, where you confirm the details you gave are true and that you are entitled to ask for the change.
Standard protective clauses: severability, notice, enforcement, amendment, assignment, waiver, reliance on warranties, adverse situations, and continuing security.
A governing law clause you choose, plus a clean signature block with your name, the capacity you sign in, and the date.

How to create your letter of indemnity

Open the template and click Generate.
Answer the guided questions: the company, your details, the service, and the change you want made.
Generate the document and your answers are merged into the letter automatically.
Review and download as PDF or Word, sign it, and send it to the company.

Who is this for?

Anyone a company has asked to indemnify it before it will update an account. That includes individuals correcting a name or email, business owners whose company details changed, and agencies or IT managers handling domains and hosting on behalf of clients. It works just as well for a bank, insurer, registrar, telecom provider, or logistics company, because you choose the company, the service, and the governing law.

If the change involves a company account, note that the person signing should be someone with authority to bind the business, such as a director, and they should say so in the signature block.

Disclaimer: This template is provided for convenience and general information only and is not legal advice. An indemnity is a real financial promise, and its effect varies by country and situation. If the amount at risk is significant, have the letter reviewed by a qualified lawyer before you sign it.

Letters & Undertakings Templates